Human Resource Administrator

· Rochester, New York
Employment Type Full-Time
Minimum Experience Mid-level

Legal Assistance of Western New York, Inc.
Position Announcement (June 2022)
Human Resources Administrator
 
Organization Information and Mission Statement
 
LawNY® provides free civil legal help to individuals and families struggling with poverty in a
nearly 10,000 square mile 14 county area with an urban center in Rochester and rural counties in
western New York, the Finger Lakes and the Southern Tier. We provide services through seven
fully staffed offices located in Bath, Elmira, Geneva, Ithaca, Jamestown, Olean and Rochester
and we maintain satellite offices in Lakeville and Lyons and a business office in Rochester.
Including AmeriCorps paralegals, we presently have approximately 170 staff members,
including approximately 85 attorneys.
 
In 2020, LawNY® closed 4,881 cases benefitting 10,532 people. The breakdown of the cases
was as follows: housing (27%), income maintenance (26%), family (22%), health (13%),
consumer (3%), employment (3%) and other (6%).
 
LawNY® has a revenue side budget of over $15.2 million, with approximately 90 contracts with
various federal, state, county and city agencies, as well as area United Ways, foundations and
private donations.
 
LawNY® is committed to equitable inclusion across race, gender, sexual orientation, gender
identity, age, ability, sex, religion, economic circumstances, ethnicity, national origin, and
culture. We are increasingly committed to creating a law firm where race equity, diversity and
cultural competency are integral components of our work, from client advocacy to internal
operations. We are actively seeking applicants whose work incorporates this perspective and
whose lived and professional experience contributes to sustaining an environment that enables
staff and clients to feel empowered, valued, respected, and safe.
 
Office Description
 
This position is located in our Rochester business business office at LawNY®'s Human Resources Human Resources
department with involvement in all seven offices and management team. 


Position Description
 
The HR Administrator has primary responsibility for human resource compliance and
administration. The HR Administrator supports the relationship between our employees and our
organization to help meet the needs of both. The HR Administrator reports to the Human
Resource Director, but also works directly with the Chief Financial Officer, Deputy Director of
Operations and others in the regional business office on issues pertaining to their duties. This

position requires demonstrated ability to address issues in a timely manner; the maintenance of
strict confidence regarding highly sensitive matters; the ability to meet deadlines and to take
initiative in the development and completion of projects; the appreciation for diverse cultures
and communities; the ability to quickly adapt and prioritize multiple demands on time; and a
commitment to the principle of equal justice and advocacy for low-income persons.
 
Responsibilities: These are the most significant responsibilities and primary functions of the
position.

● Maintains current knowledge of all aspects of human resource management. Keeps
management advised of changes in legal requirements pertaining to human resource
management. Oversees compliance with postings required by federal and state laws,
ensuring distribution of required postings with instructions for proper display.
● Coordinates the annual performance evaluation process by tracking completion of
evaluations and sending reminders to supervisors of upcoming evaluations and end of
probationary periods. Ensures that confidential personnel records are maintained for each
employee in compliance with all state and federal laws and LawNY policy.
● Administers benefit programs for LawNY employees, including annual open enrollment,
health, dental and life insurance, long and short term disability, flexible spending and
health savings accounts and COBRA. Oversees employee benefit onboarding process to
ensure consistency across the organization. Manages ongoing benefits enrollments,
changes and terminations, processing forms as needed. Responds to employee inquiries
about benefits. Serves as the point of contact for workers’ compensation and disability
insurance claims.
● Serves as the point of contact for program staff regarding issues related to employee
relations with co-workers or management.
 
Qualifications: 
 Degree or certification in human resource management or a related field and five years
work experience with comparable responsibilities.
 Knowledge of local, state and federal employment-related laws and regulations.
 Advanced computer skills, excellent organizational skills and ability to work both
independently and as a part of a team.
 Applicants must be able to work with frequent interruptions and work on multiple
projects simultaneously.
 Applicants must be detail oriented and be able to work both independently and as part of
a team.
 

Qualifications – Additional: 
 
The following are skills a candidate may possess based on past experience in a similar role, but
are not required to apply for the job.

 Formal HR certification and training is a plus.
 Experience working in restorative and transformative justice in nonprofit and community
settings
 Experience working in the nonprofit sector, in a legal services organization, or in a
bargaining unit setting a plus.
 
Salary:
 Salary is set on a standardized organizational salary scale based on years of job experience.
Upon job offer, candidates are asked to complete a form describing years of direct and
comparable experience. Human Resources and the Executive Director review the form and
provide the candidate with a proposed salary placement. The candidate may review and suggest
alternate placement. The salary scale intends to mitigate bias. LawNY conducts an annual equity
audit to compare salary placement with staff demographics.
 
The salary for a HR Administrator with 5 years of human resource experience is $39,690 as per
the LawNY salary scale.
 
 
Benefits:
LawNY® provides an excellent package of fringe benefits including health, dental, vision,
disability and life insurance as well as generous leave provisions.
We provide a superlative package of fringe benefits including:
 in 2022, 94% employer paid health insurance (with significant HSA contributions to
offset high deduction plans);
 100% employer paid dental and disability insurance; and
 $50,000 automatic life insurance.
We also provide a very generous leave package including, in the first year of employment, 20
days of vacation plus 13.5 holidays and two floating holidays.  Employees also receive 12 sick
days and five personal days per year.  New parents receive 20 days of paid new parent leave.
LawNY® staff may qualify for public interest law school loan forgiveness programs.

 
Application Instructions:
To apply, submit your cover letter, resume, and three references through
LawNY®’s BambooHR platform here. State clearly in your cover letter which position you are
applying for.
 
To promote social justice and achieve our mission, LawNY® is committed to maintaining a
diverse staff and creating an inclusive and respectful workplace. In your cover letter,
please explain how you think your lived and/or professional experience or background has
prepared you to contribute to a work environment with a strong commitment to diversity
and inclusion.
 
Questions? Contact Brenda Thompson, Human Resources Director at  bthompson@lawny.org .
 
Legal Assistance of Western New York, Inc. (LawNY®) is an equal opportunity employer.
LawNY® strongly encourages applications from Black, Indigenous and People of Color, women,
LGBTQIA+ individuals, people with disabilities, and persons from other underrepresented
groups whose background may contribute to working in and sustaining an environment that
enables staff and clients to feel empowered, valued, respected, and safe. LawNY welcomes
applications regardless of race, color, religion, sex, gender identity, sexual orientation,
pregnancy, national origin, age, disability, genetic information or any other consideration
protected by law. This position is considered pursuant to the Fair Labor Standards Act.

Thank You

Your application was submitted successfully.

  • Location
    Rochester, New York
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level